The accounting profession has become a prime target for cybercriminals, especially during tax season. Each year, the risks grow, making it crucial to reevaluate your security protocols. Safeguarding your team, clients, and partners from potential cyber threats starts with adopting the right strategies.

To help protect sensitive client data and comply with the latest regulations, the IRS and its Security Summit partners recommend implementing the “Security Six” best practices. Swizznet’s Obsessive Support® Team is here to help your firm put these measures in place effectively, including developing a written data security plan that aligns with IRS Publication 4557 requirements.

1. Anti-Virus Software

Anti-virus software is your first line of defense against malware. It scans your system for malicious files and activities. Regular scans, both automatic and manual, are essential:

• Automatic Scans: Configure to run in real-time and schedule regular system checks.
• Manual Scans: Always scan files from external sources, such as email attachments, before opening.

Choose software with automatic updates to stay ahead of emerging threats.

2. Firewalls

Firewalls protect your network from unauthorized access and malicious traffic:

• Hardware Firewalls: Ideal for protecting multiple devices within a network.
• Software Firewalls: Built into most operating systems and should always be enabled, even with an external firewall in place.

While firewalls defend against malicious traffic, they cannot prevent phishing or malware installations. User vigilance is key.

3. Two-Factor Authentication (2FA)

2FA provides an extra layer of security by requiring a second verification step, such as a texted security code, in addition to your password. Always opt for multi-factor authentication when available to protect sensitive accounts like email and tax software.

4. Backup Software/Services

Regularly back up critical files to external hard drives or cloud storage. Ensure backups are encrypted to safeguard sensitive data. This protects against data loss due to cyberattacks or system failures.

5. Drive Encryption

Full-disk encryption protects your stored data by making it unreadable to unauthorized users. Consider encryption for both your computer’s hard drive and removable media like USB drives.

6. Virtual Private Network (VPN)

For remote workers, a VPN is essential. It creates a secure, encrypted connection between your device and your firm’s network, reducing the risk of data interception. Look for reputable VPN services recommended by trusted technology sites.

Meeting IRS 4557 Compliance and Strengthening Cybersecurity

In addition to the Security Six, review your professional insurance policy to ensure adequate protection against potential data breaches. If your firm hasn’t updated its technology stack recently, now is the time. Equip your team with secure virtual desktops featuring antivirus, endpoint detection, and multi-factor authentication for a robust defense.

Prepare for a Secure Tax Season

A pre-tax season cybersecurity audit can uncover vulnerabilities and help you address them before the busy season hits. Swizznet’s Obsessive Support® Team can guide you through creating a comprehensive cybersecurity strategy tailored to your accounting firm’s needs.

Join Our Webinar on Nov. 9 to learn more about implementing the Security Six and safeguarding your firm for tax season and beyond.

Remember, the best defense against cyber threats is a proactive approach. Let Swizznet help you stay secure and efficient year-round.